ASG Technologies, a provider of proven solutions for information access, management, and control, has added enhanced capabilities to its enterprise data intelligence solution to help customers achieve compliance with the General Data Protection Regulation (GDPR). By locating, identifying, and classifying personal data across an organization’s applications and data sources, the updated solution will help support companies in preparing and meeting compliance guidelines by the May 25, 2018 GDPR deadline, and will also help to ensure companies maintain and stay in compliance as GDPR and other regulations evolve.
Gartner predicts that more than 50% of companies affected by GDPR will not be in full compliance by the May deadline. A key element of the compliance challenges is the fact that enterprises have a limited understanding of where personal data resides within the organization—including poor data insight and management
It is important to note that GDPR is not a point in time. It is a change in how organizations need to manage data, said Rob Perry, ASG’s VP of product marketing. That is why they need to think about making changes now and into the future. It is a constant process of understanding their data and also understanding how new uses of data will affect compliance, he noted. In addition there are many new issues that GDPR presents such as the need to minimize data and delete it if it is not necessary and to alert EU residents in a short timeframe if there is a breach. GDPR is likely to evolve over time, he added, so it will be necessary for organizations to rely on solutions that can change as well.
To help organizations more easily discover, manage and govern personal data, the enhanced enterprise data intelligence solution supports a five-step approach to compliance including creating a personal data inventory with applications and data sources scanned to discover and trace the use of personal data throughout the enterprise; and the use of automation to discover applications, identify personal data and assign criticality, and identification of application owners.
The solution provides data lineage analysis that tracks personal data seed items backward and forward, tracing every instance of the items across applications, data stores, and business processes, as well as by policy requirements; and helps create a privacy risk assessment structure in which key metrics are identified, personal data tagged, uses of personal data are assessed, and reports and dashboards to manage and record assessments are created.
“Our platform is very flexible and extensible. GDPR is an ideal application for the platform we have,” said Perry, noting that it offers comprehensive approach that is flexible enough to address any changes that may occur.
For more on ASG’s Enterprise Data Intelligence solution, visit www.asg.com/en/Products/Enterprise-Data-Intelligence.aspx.